The virtual event software we use is called Zoom and is very easy and intuitive to work with.  The easiest option is to download it and install Zoom on your laptop or desktop computer.  You can go to Zoom’s website and download and install the “Zoom Client for Meetings”.  (It works on both PC and Mac.)

Like Skype or some similar programs you may be familiar with, Zoom uses your computer’s microphone and video camera to participate.

TEST THE PROGRAM SOMETIME BEFORE THE EVENT: After you download and install, open the program.  It should give you an initial window asking whether you want to join a meeting or sign in.  Choose “Sign In” then on the next window choose “Sign Up.”  This will open a web page in your browser where you can create an account.  Go through that process, then with your new account log in inside the Zoom program. (You may need to restart it.)

Zoom should open a new little window with some buttons, including an orange one (“New Meeting”).  Click on the orange button and a new meeting will start with only you as a participant.  It will ask you in another pop-up window to click a button that says “Join with Computer Audio.”  This is important to do because it turns on your microphone.

You should see your camera broadcasting.  If you don’t, select the camera from the pop-up menu on the lower left-hand side of the meeting window.  This is the main window where we’ll hold all of our sessions during the conference.  If all looks good, you can click “End Meeting” in the lower right and close the Zoom program.  [You can also run a test by clicking this link once Zoom is downloaded and installed.]

Before the event, we’ll email you a message with a link. You will be able to click on the link and your computer should open up Zoom automatically and connect you into the event. We also have staff available during events to help you with any questions.